Summary report for the Parish Council Annual meeting held 31st May 2018
A number of administrative and procedural matters were actioned;
The annual election of members to portfolios and responsibilities. This included re-election of the chairman Derek Southgate and that all order members were re-elected to their former positions held during 2017-2018.
Documentation was presented for the adoption of updates to Standing Orders, Financial orders and compliance with General Data Protection Regulations.
The Council is registered with the Information Commissioner’s Office under GDPR as various elements of data are used and held under these regulations.
The clerk noted that the 2017-2018 financial return had been posted in the Council notice board at the village hall.
The council received a talk from two represents from Babergh / Mid-Suffolk Councils on Community Land Trusts and Assets of Community Value. This was informative and gave details on how these initiatives could be used in Cockfield
Community Infrastructure Levey; The Parish Council had lodged two applications for funding by the deadline for;
The final purchase of the meadow adjacent to the Mackenzie Place development together with infrastructure improvements including a shelter similar to that on Great Green. The second application was for the procurement on the Glebe land for the village as amenity and revival of the allotments.
The Village Hall Management Committee have made a separate bid for funding of the Kitchen refurbishments
Defibrillator; On going investigations are occurring to find a suitable device, location and provide the necessary infrastructure.
Red Telephone boxes; This is linked to the defibrillator situation, discussion with one supplier may secure us restoration of a Red telephone box to house the unit and a donation of paint to improve the second now in our ownership.
Verge cutting; with the ongoing lack of any input from Suffolk County Highways to maintain verges in a safe manner the Parish Council had undertaken measures to have potentially dangerous and overgrown verges trimmed. A contractor was employed to cut some 18Km of road side. If County continue with it position of non-action, further cuts will be arranged to preserve road user safety.
Litter picking; Cllr Cutting-Keyton advised that the hi- vis vests etc loaned to Shimpling had now been located. Further David Hodge had identified some additional items in one of his barns.
The council are awaiting feedback from contractors and Highways on any improvements that could be made to mitigate the erosion around Cross Green.
The Parish Council thanked the Community Council for its donation of funding for the shed to be placed at Bruffs line for the meadow projects. The Parish will secure the materials and have the base installed.
Given the length of the meeting to include the presentation on Community Land Trust and Asset of community value. Under Standing Orders the meeting was closed with other reports from working groups deferred until the next the meeting.
It was noted that the next Ordinary Meeting of the Council would be held on Thursday 28th June at 7.30pm in Cockfield Village Hall.
The Parish Council may be contacted through the Clerk, Steve Ball 01284 828987 or by email at email@example.com
Planning Decisions: It was noted that applications DC/17/06130 – Granted – The Horseshoes Inn, Stows Hill, – – Erection of guest accommodation. DC/17/05302 – Granted – The Croft, Windsor Green – erection of one and a half-storey front extension, single-storey rear extension, insertion of new dormer to front elevation, detached garage/carport and formation of new vehicular access. DC/18/01496: Land west of Clovelly House – Discharge of Conditions application for DC/17/06015 Condition 2 (Materials). DC/18/00494: Erection of 1 No. attached dwelling – Planning Permission Granted. DC/18/00306: Erection of up to 10 dwellings on land to the west of the Plough and Fleece Inn – Outline Planning Permission Granted.
Full details of all planning applications can be found on the Babergh District Council website. Details of how to make public comments on any planning application are also available on the Babergh website’