Suffolk Village of the Year 2023

Ordinary Meeting of the Parish Council

October 29, 2020 @ 19:30 – 22:00
Virtual Meeting - Video Conference (See Website for Access arrangements to the meeting)
Steve Ball

Members of the Council:

 You are hereby summoned to the Ordinary Meeting of the Parish Council which will be held as a Virtual Meeting using Skype Video Conferencing on Thursday 29 October 2020 at 7.30pm for the purpose of transacting the business below.

 Members of the public:

Members of the public are welcome to access the meeting (via Skype) and may address the Council, during the Public Participation Session, Item 5 on the agenda. Would any person intending to address the Council during the meeting please provide a copy of their question (or report) to the Clerk of the Council ( in advance of the meeting, so that in the event that their access is lost during the meeting (i.e., through a wi-fi failure), then the Chairman will be able to read out their question during the meeting.

Reporting on Meetings

Except where members of the public have been excluded due to the confidential nature of the business, any person is normally able to film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions.


1. To receive any apologies for absence.

2. To receive, from Members, any declarations of interest in items on the agenda in accordance with the Council’s Code of Conduct.

3. To approve the minutes of the Ordinary Meeting of the Parish Council held on 24 September 2020.

 4. To review progress on all outstanding actions from minutes of previous meetings.

 2019/220:  Telephone Kiosks

Cllr Brinkley to investigate the feasibility and cost of re-siting the Parish Council owned telephone kiosk from outside the Post Office to the corner of the Great Green.

2019/221.1: Parking at Great Green

Cllr Brinkley to investigate the costs of refurbishing the two-car parking bay at the corner of Great Green.

2019/221.8: Mackenzie Place Bus Shelter

Cllr Brinkley to obtain a quotation from a local contractor (C Limmer) to refurbish the Bus Shelter at MacKenzie Place.

2020/042: Cutting Grass on Verges

Suffolk County Cllr Lindsay will write to SCC Highways again requesting urgent action on grass cutting the verges of C & U roads throughout the village, which was scheduled for early June, as SCC Highways maintain that the verges were cut. Cllr Lindsay will also chase SCC Highways for their response on the need to trim back the overgrown pavement from the Old Windmill to Mill Corner.

 2020/058: Safe Walking Route from Mill Corner to the School

The Clerk to arrange a meeting on site with interested parties.

 2020/067: Noticeboards:

Cllr Williams and Cllr Levett to obtain a quotation from AJ Joinery to manufacture a new noticeboard at Cross Green.

2020/082: Neighbourhood CIL:

 Morley and the Clerk will meet with the Contractor to agree the extent of further repairs, which will be funded by the Provisional Sum allowance contained in the Parish Council’s approved CIL 123 Bid B14-18.

5. Public Participation Session: (15 minutes).

5.1       Suffolk County Councillor and Babergh District Councillor Reports.

5.2       Public comment.

6. Planning:

 6.1      To consider any applications received which have been referred to the Parish Council:

DC/20/03116: Planning Application – Erection of new workshop building with the existing access to the site from the A1141 upgraded. Location: Land to The East Of, Sudbury Road, Cockfield, Bury St Edmunds Suffolk IP30 0LN.Reason(s) for re-consultation: Additional Supporting Statement received 25.09.20. (Consultation Response Deadline 12/10/20, Extended until 01/11/20).

DC/20/04060: Planning Application – Erection of 1no. self-build dwelling and associated works. Land Adjacent to Gambrel, Chapel Road, Cockfield, Suffolk. (Consultation Deadline 12/10/20, Extended until 30/10/20).

 DC/20/04185: Application under S73 for variation or removal of conditions relating to approved DC/19/04576 dated 06/12/2019. Town and Country Planning Act 1990. – Condition 2 (Approved Plans and documents) to enable repositioning of bungalows and parking spaces as per drawing No19 1622 01A. Condition Number(s): Condition 2 – Minor Material Amendment Conditions(s) Removal: Reposition bungalows further from the boundary with 16 Mackenzie Place to prevent future pressure to remove / cut back existing boundary hedge. This also involves the repositioning of a parking space. Replace approved drawing 19 1622 01A with drawing 19 1622 01B. Land to The North West Of, Mackenzie Place, Cockfield, Suffolk. (Consultation Response Deadline 19/10/20, extended until 01/11/20)

DC/20/04312: Application for Listed Building Consent – Replacement of damaged main bedroom ceiling. Stows Hill House, Stows Hill, Cockfield, Bury St Edmunds Suffolk IP30 0JB. (Consultation Response Deadline 23/10/20, extended until 01/11/20).

DC/20/04361: Full Planning Application – Change of use of part of existing agricultural building to self-storage facility. New Barn Farm, Lavenham Road, Cockfield, Bury St Edmunds Suffolk IP30 0HX (Consultation Response Deadline 27/10/20, extended until 01/11/20).

DC/20/04440: Application for removal or variation of a condition following grant of planning permission. Town and Country Planning Act 1990. Planning (Listed Buildings and Conservation Areas) Act 1990 for DC/18/00474 to vary Condition 1 (Approved plans) to facilitate replacement of the approved layout plan with the submitted phasing plan drawing 908/73. Land At Bury Road, Cross Green, Cockfield, Bury St Edmunds Suffolk IP30 0LG (Consultation Response Deadline 30/10/20).     

6.2      To note any Babergh District Council planning permissions/refusals received:

DC/20/03798: Application for works to tree/s in a Conservation Area – Fell 2No large and 4No small Lawson cypress trees and grind stumps, as roots are close to septic tank potential risk of damaging drains, and excessive shading. Branches from the two smaller trees regularly fall and damage the shed roof, two large trees cause excessive shading. Tudor Cottage, Cross Green, Cockfield, Bury St Edmunds Suffolk IP30 0LG. Decision: BMSDC does not wish to object.

Appeal Ref: APP/D3505/W/20/3251308: Planning permission for the erection of 2 no semi-detached dwellings on land North of 4 Hedgerow Cottage, Windsor Green, Cockfield in accordance with the terms of the application, Ref DC/19/03793 dated 8 August 2019. Decision: Appeal allowed and Planning Permission Granted.

DC/20/04207: Application for a Non-Material Amendment – Change of approved brick to Forterra Chelsea Smoked Soft Red Bricks. Land To The West Of Plough And Fleece Inn, Great Green, Cockfield, Bury St Edmunds Suffolk IP30 0HJ. Decision: Amendment Details Approved

7. Finance:

7.1      To receive a financial statement and report, including the latest position with the 2020-2021 Council budget.

7.2      To authorise payments as presented and to note income received.

8. Maintenance Schedule and Asset Management:

8.1      Maintenance Calendar (Full review, February, June, October only)

To undertake full review of 2021/2 Maintenance Requirements for budget preparation purposes.

8.2       Maintenance Matters by exception:

  • Greens Management
  • Glebe Land
  • Earls Meadow
  • Cemetery
  • Playground
  • Village Hall Car Park
  • Parish Paths
  • Other Assets

9. Pavilion Update:

9.1      To consider any matters regarding subsidence – Cllr Levett

9.2      To consider any other matters:

10. Local Needs Housing:

To consider any matters – Cllr Morley

11. Neighbourhood CIL:

To consider any proposals – Cllr Morley

12. Third Party Liaison:

By Exception, to receive any reports from lead members on matters which need to be brought to the attention of the Council and to take actions appropriate:

12.1    Suffolk Association of Local Councils (SALC) – Cllr Cutting-Keyton

12.2    Highways and Emergencies – Cllr Cutting-Keyton

12.3    Police/Fire – Cllr Cutting-Keyton.

13. MacKenzie Open Space Meadow:

13.1    To receive a Progress update on the renovation of the steel beam & timber sleeper bridge.

13.2    To receive an Update on the new CIL123 Bid to fund the remaining project works.

14. New SID and Additional Locations:

To Consider Cllr Turner’s proposal for the purchase of a new SID and establishment of additional siting locations.

15. Parish Councillor Vacancy:

To receive a Progress update and consider next steps.

16. Bandstand:

To determine strategy to control litter and potentially inappropriate activity.

17. Village Minibus:

To consider a Community Council proposal about the minibus

18. Correspondence:

To consider the list of correspondence received and to agree any appropriate actions.

19. Matters to be brought to the attention of the Council either for information or for inclusion on the agenda of a future Ordinary Meeting.
20. Next Meetings:

The next Virtual Ordinary Meeting of the Parish Council will be Thursday 26 November 2020 at 7.30pm, using Skype Video Conferencing.

Parish Clerk:            Steve Ball, Proper Officer of the Council

Address:                    Green Ridge, Howe Lane, Cockfield, Bury St Edmunds, Suffolk IP30 0HA

Tel:                              01284 828987


Published:               23rd October 2020

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