Members of the Council:

You are hereby summoned to the Annual Meeting of the Parish Council which will be held as a Virtual Meeting using Skype Video Conferencing on Thursday 25 June 2020 at 7.30pm for the purpose of transacting the business below.

Members of the public:

Members of the public are welcome to access the meeting (via Skype) and may address the Council, during the Public Participation Session, Item 5 on the agenda. Would any person intending to address the Council during the meeting please provide a copy of their question (or report) to the Clerk of the Council (parish.council@cockfield.org.uk) in advance of the meeting, so that in the event that their access is lost during the meeting (i.e., through a wi-fi failure), then the Chairman will be able to read out their question during the meeting.

Reporting on Meetings

Except where members of the public have been excluded due to the confidential nature of the business, any person is normally able to film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions. As the meeting is a Virtual meeting, using Skype, the Clerk will be recording it to assist with Minute taking.

AGENDA

1. To receive any apologies for absence.

2. To receive, from Members, any declarations of interest in items on the agenda in accordance with the Council’s Code of Conduct.

3. To approve the minutes of the Ordinary Meeting of the Parish Council held on 28 May 2020.

4. To review progress on all outstanding actions from minutes of previous meetings.

2019/138.1: Pavilion Agreement
Cllr Levett to pursue the Football Club a letter confirming their compliance with the Licensing Conditions.

2019/138.2: Pavilion Agreement
Cllr Southgate to provide a copy of the signed Parish Council’s Pavilion Hire Agreement to Cllr Webster, who will amend it to acknowledge the Council’s agreement to the Football Club’s Alcohol Licence.

2019/220: Telephone Kiosks
Cllr Brinkley to investigate the feasibility and cost of re-siting the Parish Council owned telephone kiosk from outside the Post Office to the corner of the Great Green.

2019/221.1: Parking at Great Green
Cllr Brinkley to investigate the costs of refurbishing the two-car parking bay at the corner of Great Green.

2019/221.8: Mackenzie Place Bus Shelter
Cllr Brinkley to obtain a quotation from a local contractor (C Limmer) to refurbish the Bus Shelter at MacKenzie Place.

2019/245.8: New Adventure Playground
Cllr Morley, Cllr Cutting-Keyton and the Clerk to have further discussions with Action Play & Leisure to determine timeframes, payment terms and review final scope of scheme and levels and type of proposed equipment supplied to ensure it covers a wider age range, following which an updated proposal for the Children’s Adventure Playground will be submitted to a subsequent Parish Council meeting. Action Play & Leisure have closed their offices & furloughed staff, so further discussions will wait until we can meet the Contractor on site.

2020/030.3: Refurbishment of Benches
C Limmer has been appointed to refurbish 3 No composite concrete/timber benches on the Great Green and 1 No. composite concrete/timber bench at Mill Corner and order placed with AJ Joinery to deliver timber materials to C Limmer.

2020/030.4: Refurbishment of Bandstand
C Limmer has been appointed to refurbish the Bandstand.

2020/009.4: New Notice Board
Quotation received from AJ Joinery for new notice board. (Proposal submitted under Agenda Item 8.3). Costs exclude fixing the posts and noticeboard at the agreed location.

2020/033: Cockfield Village Welcome Pack:
A letter of thanks has been sent to David Hodge from the Chairman on behalf of the Parish Council. Action Closed

2020/034.7: Parish Paths
The fly tipping has been cleared away by BMSDC. Action Closed

2020/036.1: Gate at Earls Meadow
Cllr Williams to raise safety concerns with farmer john Warne over condition of his sleeper bridge.

2020/036.1: NHS Flag
The Clerk has advised Ian Dowling of the Parish Councils decision on flying the NHS flag. Action Closed.

5. Public Participation Session: (15 minutes).
5.1 Suffolk County Councillor and Babergh District Councillor Reports.
5.2 Public comment.

6. Governance.
To review and adopt the Risk Register as amended and proposed by Cllr Levett.

7. Planning:

7.1 To consider any applications received which have been referred to the Parish Council:

APP/D3505/W/20/3247251: Planning Appeal Reference AP/20/00028 – Application for Outline Planning Permission (all matters reserved) – Erection of 1 No. detached dwelling: 2 Abbey Cottages, Bury Road, Cockfield, Bury St Edmunds Suffolk IP30 0LB. Appeal Start Date 18/06/20.

7.2 To note any Babergh District Council planning permissions/refusals received:

DC/20/01379: Planning Application – Discharge of Conditions Application for DC/18/00474. Land At Bury Road, Cross Green, Cockfield, Suffolk. Decision: Conditions Determined

DC/20/01016: Planning Application – Discharge of Conditions Application for DC/17/05332.- Land To The North West Of, Mackenzie Place, Cockfield, Suffolk. Decision: Conditions Determined

DC/20/01177: Planning Application – Erection of Grain Store and extension to existing access. Colchester Green Farm, Colchester Green, Cockfield, Bury St Edmunds Suffolk IP30 0HG. Decision: Planning Permission has been Granted.

DC/20/01217: Outline Planning Permission for 4 No. Detached Dwellings & revised car parking for the Three Horseshoes – Three Horseshoes, Stows Hill, Cockfield, Bury St Edmunds Suffolk IP30 0JB. Decision: Outline Planning Permission has been Refused.

DC/20/01352: Outline Planning Permission for 2 No. detached Dwellings & associated garages – Land North Of, Howe Lane, Cockfield, Suffolk. Decision: Outline Planning Permission has been Refused.

8. Finance:

8.1 To receive a financial statement and report, including the latest position with the 2020-2021 Council budget.

8.2 To authorise payments as presented and to note income received.

8.3 To approve the manufacture of a new Oak, Glazed Lockable Notice Board and support posts at the Great Green by AJ Joinery Ltd for £1,080.00 + £216.00 VAT.

8.4 To consider a proposal by Cllr Levett to purchase a cordless sander for use on Parish Council Assets, up to a maximum cost of £150.

9. Pavilion Update:
– To receive an update from Cllr Levett on progress on repairs to the Pavilion in as part of the Settlement Claim.
10. Future Meeting Structure:
To consider a proposal from Cllr Levett to restructure the meeting agenda of future meetings.

11. Maintenance Calendar
To consider a proposal by Cllr Levett to adopt the ‘5-Year’ Maintenance Calendar.

12. Local Housing Needs

12.1 To consider the need for the Parish Council to commission a Housing Needs Survey.

12.2 To consider whether it would be beneficial for the Parish Council to develop a Neighbourhood Plan.

13. Parish Councillor Vacancy
To consider opportunities for the Parish Council to Co-opt a Councillor to fill the existing vacancy

14. Working Groups,.Representatives to External Bodies, Officers and Portfolio-Holders:
By Exception, to receive any reports from lead members on matters which need to be brought to the attention of the Council and to take actions appropriate:
14.1 Greens Management – Cllr Brinkley
14.2 Local Needs Housing – Cllr Morley
14.3 Pavilion – Cllr Southgate
14.4 Suffolk Association of Local Councils (SALC) – Cllr Cutting-Keyton
14.5 Earl’s Meadow – Cllr Williams
14.6 Cemetery – Cllr Turner
14.7 Parish Paths – Cllr Turner
14.8 Highways and Emergencies – Cllr Cutting-Keyton
14.9 Police/Fire – Cllr Cutting-Keyton
14.10 Play Equipment – Cllr Southgate
14.11 Village Hall Car Park – Cllr Morley
14.12 Neighbourhood CIL – Cllr Morley

15. Correspondence:
To consider the list of correspondence received and to agree any appropriate actions.
• Letters of thanks from My Wish Charity and Suffolk Accident Rescue Service, for donations made by the Parish Council.
• Vertas Agreement for Grounds Maintenance.
• Letter from Barclays Bank approving Cllrs Cutting-Keyton and Webster as Authorised Signatories.

16. Matters to be brought to the attention of the Council either for information or for inclusion on the agenda of a future Ordinary Meeting.

17. Next Meetings:
The next Virtual Ordinary Meeting of the Parish Council will be Thursday 30 July 2020 at 7.30pm, using Skype Video Conferencing.

Parish Clerk: Steve Ball, Proper Officer of the Council
Address: Green Ridge, Howe Lane, Cockfield, Bury St Edmunds, Suffolk IP30 0HA
Tel: 01284 828987
E-mail: parish.council@cockfield.org.uk
Published: 19th June 2020