Members of the Council:
You are hereby summoned to an Ordinary Meeting of the Parish Council which will be held in the Village Hall on Thursday 22 February 2018 at 7.30pm for the purpose of transacting the business below.
Members of the public:
Members of the public are welcome to attend and may address the Council, following item three on the agenda, when the meeting is adjourned.
Reporting on Meetings
Except where members of the public have been excluded due to the confidential nature of the business, any person may film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions. Would any person intending to report please give notice before the start of the meeting to the Clerk or Chairman of the Council to enable reasonable facilities to be afforded.
1. To receive any apologies for absence.
2. To receive, from Members, any declarations of interest in items on the agenda in accordance with the Council’s Code of Conduct.
3. To approve the minutes of the Ordinary Meeting of the Parish Council held on 25 January 2018.
4. Adjournment for:
4.1 County Councillor’s report.
4.2 District Councillor’s report.
4.3 Public comment and/or questions.
5. Parish Clerk’s Report.
6.1 To consider any applications received all of which have been referred to the Planning Consultation Group:
DC/18/00323 – Hope House Workshop Barn, Cross Green – erection of detached cart lodge;
DC/18/00637 – Water Cottage, Cross Green – trees in a Conservation Area – removal of one leylandii (T1);
DC/18/00600 – land adjacent to Plough and Fleece Inn, Great Green – outline planning application (access to be considered) for erection of up to seven dwellings;
DC/17/00306 – land to the west of Plough and Fleece Inn, Great Green – outline planning application (access to be considered) for erection of up to 10 dwellings; and
DC/18/00474 – land at Bury Road, Cross Green – outline planning application (all matters reserved) for erection of up to three dwellings.
6.2 To note any applications considered the deadlines for which were in advance of this meeting.
6.3 To note any Babergh DC planning permissions/refusals received including:
DC/17/06131 – withdrawn – The Horseshoes Inn, Stows Hill – Listed Building Consent – erection of guest accommodation;
DC/17/06123 – granted – Old Hall Green Cottage, Old Hall Lane – erection of two-storey and single-storey rear extension, single-storey kitchen extension, porch and internal alterations; and
DC/17/06308 – granted – Mill House, Bury Road – notification for prior approval for a proposed change of use of agricultural building to a dwelling house (Class C3) and for associated operational development under Schedule 2, Part 3, Class Q of the Town and Country Planning (General Permitted Development) Order 2015.
7.1 To receive a financial statement and report, including the latest position with the 2017-2018 Council budget.
7.2 To authorise payments as presented and to note income received.
7.3 To appoint an internal auditor to examine the 2017-2018 Council accounts at the close of the financial year, prior to submission to the external auditor.
To consider the letter from the Catey Pre-School concerning the potential for a defibrillator at the Village Hall and to take action as appropriate.
To consider the list of correspondence received and to take action as appropriate.
To consider the latest position, and potential costs to the Parish Council, and to take action as appropriate.
11. General Data Protection Regulation:
To consider the steps necessary to implement and comply with the General Data Protection Regulation which comes into force in May and to take action as appropriate.
12. Working Groups, Representatives to External Bodies, Officers and Portfolio-Holders:
To receive reports from working groups and to take action as appropriate.
12.1 Local Needs Housing/Mackenzie Place Development – Cllr Morley
12.2 Greens Management – Cllr Brinkley
12.3 Pavilion Management – Cllr Southgate
To receive reports from representatives to external bodies and to take action as appropriate, particularly:
12.4 Suffolk Association of Local Councils (SALC) – Cllr Cutting-Keyton
12.5 Emergency Services – Cllr Cutting-Keyton
To receive reports from Council officers and to take action as appropriate, particularly:
12.6 Emergencies – Cllr Morgan
12.7 Highways – Cllr Cutting-Keyton
12.8 Tree Warden – Cllr Morley
To receive reports from Council portfolio-holders and to take action as appropriate, particularly:
12.9 Earl’s Meadow – Cllr Williams
12.10 Cemetery – Cllr Turner
12.11 Parish Paths – Cllr Turner
12.12 Glebe Land – Cllr Morley
12.13 Play Equipment – Cllr Southgate
13. Matters to be brought to the attention of the Council either for information or for inclusion on the agenda of a future Ordinary Meeting.
14. Next Meeting:
To note that the next Ordinary Meeting of the Parish Council is scheduled for Thursday 29 March in the Village Hall beginning at 7.30pm.
Parish Clerk: Doug Reed, Proper Officer of the Council
Address: Second Thoughts, Church Road, Elmswell IP30 9DY