Members of the Council:

You are hereby summoned to the Ordinary Meeting of the Parish Council which will be held in the Village Hall on Thursday 25 April 2024 at 7.30pm for the purpose of transacting the business below.

Members of the public:

Members of the public are welcome to attend the meeting and may address the Council, during the Public Participation Session, Item 5 on the agenda.

Reporting on Meetings

Except where members of the public have been excluded due to the confidential nature of the business, any person is normally able to film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions.

AGENDA

1.. To receive any apologies for absence.

2. To receive, from Members, any declarations of interest in items on the agenda in accordance with the Council’s Code of Conduct.

3. To approve the minutes of the Extraordinary Meeting of the Parish Council held on 28 March 2024.

4. To review progress on all outstanding actions from minutes of previous meetings.

2022/178: Pavilion Balustrade:
No progress since the last meeting.
.
2023/195.2.1 & 215.2.1: Greens Management:
The clerk to accept the 3-year option with Vertas Group Ltd for Grounds Management and sign the Agreement on behalf of the Parish Council.

2023/209: Speed Limits on A1141:
The Clerk to arrange meeting on site with SCC Highways Warden to enable Cllrs discuss the PC’s concerns about current speed limits and potential Safety Risks along the A1141 and around the junction of Howe Lane.

2023/215.2.3: Earls Meadow:
Cllr Morley to purchase an engraved stainless-steel plaque on hardwood base and stainless-steel posts for the School Tree from Curry’s Service Centre, BSE.

2023/215.2.6 Village Hall Car Park:
The Clerk to instruct contractor to de-silt the Car Park.

2023/215.2.7: Parish Paths:
The Clerk to write about the condition of the footpath between Howe Lane and the Church.

2023/215.2.9: Other Assets:
The Clerk to obtain a quotation to strim around the Bus Shelter base 5-6 times/year.
The Clerk to purchase a D-Day 80 Flag of Peace.
Cllr Morley to ascertain whether Hodge Farms will light the Beacon for the D-Day 80 Event.

2023/224.1: Suffolk County Cllr’s Report Cllr Report:
Suffolk County Cllr Lindsay to provide update on SCC Cabinet’s decision on 27th February regarding the use of Glycosulphate alternatives to control weeds.

2023/227: Website Migration:
Cllr Baber to resolve outstanding migration issues with OneSuffolk and to negotiate a solution to current re-directional email costs after training scheduled for 30th April. (See Agenda Item 8)
The Working Group to convene to determine website policy and protocols. (See Agenda Item 8).

2023/228: Parish Councillor Email Addresses:
Clerk to instruct OneSuffolk to provide Cockfield.org.uk email addresses for all Cllrs.(See Agenda Item 8)

2023/229: Bio-Diversity Expenditure Initiative:
Cllr Levett to arrange a meeting with BMSDC’s Richard Parmee at the potential Bio-Diversity site behind Jeffreys Green.

2023/230: Earls Meadow/Bruffs Line/Jeffreys Green Signage:
Cllr Morley and Cllr Turner to review trial sign and submit signage schemes to cover various locations within agreed budget of £500 (funded from Neighbourhood CIL Budget). (See Agenda Item 9)

2023/232: D-Day 80:
The Clerk to purchase a Flag for Peace to commemorate the D-Day 80 event.

234.2.5 Playground: The Clerk to seek advice from our current Inspector and obtain quotations from Play Equipment Inspection Companies. (See Agenda Item 13)

234.2.7 Parish Paths: Cllr Baber to submit a defect report of a slippery condition on the bridge on the footpath in Old Hall Lane with reported slips and falls.

234.2.8 Pavilion (including storage shed): The Clerk to get the barrels of the Pavilion entrance doors replaced.

234.2.10 Notice Boards & Benches: Cllr Levett to review maintenance register for scheduled dates to rub down and clean all benches.
5. Public Participation Session: (25 minutes).

5.1 Suffolk County Councillor Report (5 Minutes)
5.2 Babergh District Councillor Reports (5 Minutes)
5.3 Public comments (15 Minutes)

6. Planning:

6.1 To consider any applications received which have been referred to the Parish Council:

DC/24/00522: Application for Outline Planning Permission (all matters reserved) Town and Country Planning Act 1990 (as amended) – Erection of 1No dwelling.: Plot South Of Woodend House, Bury Road, Cockfield, Suffolk (Consultation Response Deadline 9th May 2024)

6.2 To note any Babergh District Council planning permissions/refusals received:

DC/24/01392: Discharge of Conditions Application for DC/23/03374 – Condition 6 (Bat Licence): Buttons Green Farm, Buttons Green, Cockfield, Bury St Edmunds Suffolk IP30 0JF (Decision: Conditions Approved).

7. Finance:
7.1 To receive a financial statement and report.
7.2 To authorise Payments as presented and to note Income received.

8. Village Website:
Cllr Baber to provide verbal progress updates on:
8.1 Resolution of legacy email issues resulting from the transfer of the Village Website to the One Suffolk domain
8.2 Creation of individual Cockfield.org.uk email addresses for Cllrs
8.3 Insurance Cover against Cyber risks

9. Earls Meadow/Bruffs Line/Jeffreys Green Signage:
To approve a proposal from Cllr Morley to purchase signage at the entrances to Parish Council amenity land at Earls Meadow, Jeffreys Green and Bruffs Line.

10. Enforcement Action EN/24/00080 on Planning Application DC/22/06014:
Clerk to provide a verbal update on Enforcement Action EN/24/00080.

11. Insurance Renewal:
To approve the Parish Council’s Insurance Renewal with HISCOX, based on updated 2024 Asset Register, for £XXX

12. Lavenham Airfield 487th Bomb Group War Memorial:
12.1 To approve the installation of a Cockfield Parish Council Plaque to honour those that served with the 487th Bomb Group at Lavenham Airfield (Details and photos of War Memorial and the Lavenham/Alpheton Parish Council Plaques circulated to Cllrs in advance of the meeting) at a cost of approximately £250.
12.2 To agree the format and wording of the plaque.
13. Play Equipment Inspection for 2024:
To approve the appointment of a Play Equipment Inspector to undertake the 2024 Annual Safety Inspection for the Playground on the Great Green.

14.. Maintenance Schedule and Asset Management:

14.1 Maintenance Calendar (Full Review, February, June, October only)
To undertake full review of 2023/24 Maintenance Requirements for budget preparation purposes.

14.2 Maintenance Matters by exception:
14.2.1 Greens Management (including Bandstand)
14.2.2 Glebe Land (including Allotments)
14.2.3 Earls Meadow/Bruffs Line/Jeffreys Green
14.2.4 Cemetery
14.2.5 Playground
14.2.6 Village Hall Car Park
14.2.7 Parish Paths
14.2.8 Pavilion (including Storage Shed)
14.2.9 Bus Shelter
14.2.10 Notice Boards & Benches
14.2.11 Village Sign
14.2.12 Speed Indicator Devices
14.2.13 Other Assets

15. D-Day 80 Celebration Event:
Clerk to update meeting in Cllr Cutting-Keyton’s absence.

16. Third Party Liaison:
By Exception, to receive any reports from lead members on matters which need to be brought to the attention of the Council and to take actions appropriate:
16.1 Suffolk Association of Local Councils (SALC) – Cllr Knight
16.2 Highways and Emergencies – Cllr Cutting-Keyton
16.3 Police/Fire – Cllr Cutting-Keyton.

17. Correspondence:
Correspondence schedule circulated in advance of the meeting,

18. Matters to be brought to the attention of the Council either for information or for inclusion on the agenda of a future Ordinary Meeting.

19. Next Meetings:
The Annual Parish Meeting will beon held on Thursday 16th May 2024 at 7.30pm in the Village Hall. The next Ordinary Meeting of the Parish Council will be held on Thursday 30th May 2024 at 7.30pm in the Village Hall.: Subsequent Ordinary Meetings of the Parish Council will be held in the Village Hall on 27th June 2024, 25th July 2024, 29th August 2024, 26th September 2024, 31st October 2024, 28th November 2024 and 26th December 2024.

Parish Clerk: Steve Ball, Proper Officer of the Council
Address: Green Ridge, Howe Lane, Cockfield, Bury St Edmunds, Suffolk IP30 0HA
Tel: 01284 828987
E-mail: parish.council@cockfield.org.uk

Published: 19th April 2024

You are invited to Cockfield Village Hall on Thursday 16th May 2024 at 7.30pm

What is an Annual Parish Meeting?

A chance for the Parish Council to explain what it has been doing in the last 12 months and what’s planned for the next 12 months or so. Also it is an opportunity for representatives from local bodies and organisations to talk directly to residents and you, as a resident, to question what is going on in the village.

Who Can Attend?

Anyone and everyone is welcome to attend.

Will I be able to ask questions and make comments?

Yes. Not only will your views be welcomed but also it is precisely why the meeting is held. Raise anything you feel is important or needs saying.

Who will be there?

By law, the Parish Council Chairman will lead the meeting. Parish Councillors will be there plus your District and County Councillors, however, they are mainly there to listen and take note. The real purpose of the meeting is to enable you and other residents to have your say. Local clubs, societies, voluntary and statutory organisations will also provide representatives to speak about their work.

How long will the meeting last?

As long as is needed but usually no more than a couple of hours – but you can come and go as you see fit.

This is not ‘another boring meeting’ – unless nobody turns up!

So come along – meet others – raise matters important to you.

ANNUAL PARISH MEETING 

7.30pm on Thursday 16h May 2024 to be held at the Village Hall (main hall area)

DRAFT AGENDA

1. Welcome and introduction by the Chairman of Cockfield Parish Council.

2. To note any apologies for absence:

3. To approve the minutes of the last Annual Parish Meeting held on 25 May 2023.

4. Matters arising from the minutes from the last Annual Parish Meeting.

5. County Councillor Report – Cllr Robert Lindsay.

6. District Councillor Reports – Cllr Paul Clover & Cllr Margaret Maybury.

7. Parish Council Report – Cllr Ian Levett, Chairman.

8. Suffolk Community Police Officer covering Sudbury Rural North) – PC Steven Coughlan

9. Village Organisations and Activities (Attendees to be confirmed):
A key opportunity for the various organisations and groups which serve the community, and others who represent the village, to provide brief reports on their activities in the last 12 months and their future plans:
9.1 Community Council Ivan Green
9.2 Village Hall Management Committee Janne Cutting-Keyton
9.3 CEVC Primary School Marc Gilbert
9.4 CATEY Pre-School Dick Bayes
9.5 FOCSA Hannah Bayes
9.6 Congregational Church Malcolm Liscott
9.7 St Peter’s Church Revd Sharon Potter
9.8 United Charities Tony Box
9.9 Women’s Institute Michelle Callinan
9.10 Cockfield Football Club Joe Brinkley
9.11 Cockfield Netball Team Lindsee Summers
9.12 Cockfield Carpet Bowls Team Chris Ford
9.13 “Green Links” Janne Cutting-Keyton
9.14 Village Recorder Brenda Dyer
9.15 Cockfield Stitchers Rhona Stevenson

10. Open Forum:
To raise any matters relating to Cockfield which residents wish to highlight.

Cllr Ian Levett
Chairman, Cockfield Parish Council
Published: 18 April 2024